Business software, delivered in fixed-price phases
Ossify Tech designs, builds and supports custom business systems for organisations across South Texas. Each phase of work carries a defined scope, a fixed price and an agreed delivery date, and any change to that scope is quoted in writing for approval before it is undertaken.
Common characteristics of a process that has outgrown its tools
- Operational records maintained in spreadsheets held by a single member of staff
- The same information entered manually into two or more separate systems
- Management reporting compiled by hand at each period end
- Customer and supplier enquiries requiring internal escalation to answer
- Continuity dependent on the knowledge of specific individuals
Characteristics of a properly specified system
- A single authoritative record, updated once and available to all authorised users
- Automated data exchange between systems, removing duplicate entry
- Reporting generated on demand from consistent, documented calculations
- Enquiries resolved directly by staff from information on screen
- Documented processes that remain operable through staff changes
The systems we usually build
The majority of our engagements replace spreadsheet-based or manual processes that have exceeded their practical limits. The following are the categories of system we most frequently deliver.
Scheduling and dispatch
Allocation of work, personnel and vehicles within a single system, with amendments reflected across all users in real time and a full record of changes retained.
Operational planning
Inventory and stock control
Stock positions maintained across multiple locations, with reorder thresholds, movement history and variance reporting against physical counts.
Stock and procurement
Quotation and job costing
Quotations produced from current cost data, with actual costs recorded against each job and variance reported at completion.
Commercial control
Compliance and records management
Certification, inspection and training records with expiry monitoring, scheduled notifications and an auditable history.
Regulatory compliance
Customer portals
Authenticated access for customers to order status, documentation and transaction history, reducing routine telephone enquiries.
Customer service
Management reporting
Reporting drawn from existing operational systems, with calculation methods documented so figures are consistent and auditable.
Management information
What each phase costs
Engagements are structured as discrete phases. Each carries a fixed price agreed in advance and concludes with software in operational use rather than a project milestone. The bands below are indicative; every phase is quoted precisely following discovery.
Indicative ranges reflect scope and complexity. They are not adjusted according to the size of the client organisation.
The practice in summary
How a project runs
Before you get in touch
What happens if we want a change mid-phase?
We price it in writing and send it. Nothing is built until you approve it. If you decline, the phase continues exactly as scoped.
What if a phase takes you longer than expected?
The fixed price stands. Absorbing our own estimating errors is our side of the arrangement.
Why short phases?
Because a two month phase carries far less risk than an eight month one, and each ends with software you can actually use.
Who owns the code?
You do, in your own repository from the first week, with hosting and licences in your name.
Do you support systems you did not build?
Yes, at the same rates, on thirty day rolling terms.
What technology do you use?
Mainstream tools your team can hire for locally. An unusual framework is a liability for a client in this region.
Discuss a requirement
We will scope an initial phase, provide a fixed-price quotation and set out the change control terms in writing before any work commences.
Request a consultation